The Bonifas Arts Center is a non-profit organizations dedicated to the promotion of the arts throughout Michigan’s Upper Peninsula. We have been able to fulfill this mission thanks to the efforts of the staff, board members, partners and volunteers. Please check often for possible job openings at the Bonifas.
TITLE: Events Coordinator, part-time
SUPERVISOR: Executive Director
HOURS: 24 hours/week
Nature of Work
This individual is responsible for performing duties associated with the primary fundraising events, raffles, live performances and community building events for the William Bonifas Fine Arts Center (WBFAC). Overall, these events bring in significant revenues and an increasingly diverse set of and number of people to the Art Center. Additionally, there will be additional events that promote the Bonifas mission involving performing artists, community members, and put a lower level of emphasis on fundraising.
The coordinator will work closely with the Special Events Planner to understand the goals, themes, budget, and desired outcomes of each event. The coordinator will also work with volunteers, communicate with local business and organizations, and seek out a variety of community members or businesses to sponsor, plan, promote and deliver events. He or she will work with contracts (concerts), volunteers, and communicate with local business and organizations. The coordinator will manage calendars, track expenses, assist with event publicity (e.g., creating print materials, providing media information, possibly posting on Facebook and Instagram), follow up with sponsors and donors, create and manage mailings, recruit volunteers, make phone calls, and write thank you notes.
The coordinator will work closely with the Executive Director and ensure that communications to all involved staff are clear and timely, sponsorships are coordinated, and that budget goals are met. He or she is responsible for supplying the staff with all relevant information needed for maintaining proper records (budget, mailing, committee info, and participation numbers) and for timely promotions. Attendance to help manage the event is expected.
An attachment to this job description outlines the assignment of event responsibilities between event coordinators. The assignments may change from time to time at the discretion of the Executive Director to balance workload and to take advantage of individual strengths.
Associates degree from an accredited college or university is preferred
Strong organizational and event planning skills
Strong written and oral communications skills
Experience with basic budgeting, group leadership, and strong promotions experience
Working knowledge of MS Office, Publisher, and Access as well as Facebook and Instagram
Initiative and excellent interpersonal skills is essential
Strong connections with the community is desired
Evaluate effectiveness of fundraising events
Provide input and ideas for fundraising events for long-range planning
Perform and/or oversee all event activities
Manage multiple events and/or projects
Develop and implement event budgets
Maintain files of plans, budgets and after-event reports for events and projects
Identify potential sponsors, contact them, and persuade them to sponsor an event
Supply information for participant data and sponsor information
Develop and strengthen volunteer, organization, and community group relationships
Provide information and coordinate publicity effectively
Provide regular updates, input and recommendations to the staff and Executive Director
Other duties as assigned
Examples of Work
Apply for special licenses (e.g., raffle or liquor)
Arrange for liquor liability insurance
Identify volunteer needs in advance and work with Bonifas staff to recruit volunteers
Direct volunteers as they participate in events
Create posters, invitations, and Facebook posts to promote events and raffles
Write letters and make calls to potential sponsors
Contract with bands and other entertainment
Meet with committees to plan upcoming event(s)